Need to create and share a presentation? If so, you probably turn to the most popular presentation application in the world, Microsoft PowerPoint for Windows. Although Microsoft has just announced the availability of Office 2019 to commercial users, many businesses will stick with Office 2016 (and thus PowerPoint 2016) for some time to come — especially because the company is now saying that Office 2016 users can connect to Microsoft’s online services until 2023.

Although you might have been using PowerPoint 2016 for some time now, you might be missing out on some of its worthwhile features. In this story, we’ll clue you in on the most important features introduced in PowerPoint 2016 for Windows.

Your copy of PowerPoint 2016 may have been purchased as standalone software or as part of an Office 365 subscription. The subscription version gets continually updated, while the standalone version (which Microsoft calls the perpetual version) stays static. But fear not, we’ve got help for whichever version you use. The first part of the article covers features available in both versions, while the later sections focus on features available only to Office 365 subscribers. Then we wrap things up with a list of handy keyboard shortcuts for all PowerPoint 2016 users.

Share this story: IT folks, we hope you’ll pass this guide on to your users to help them learn to get the most from PowerPoint 2016.

Use the Ribbon

The Ribbon interface that you came to know and love (or perhaps hate) in earlier versions of PowerPoint hasn’t changed much in PowerPoint 2016. Because the Ribbon has been included in Office suite applications since Office 2007, we assume you’re familiar with how it works. If you need a refresher, see our PowerPoint 2010 cheat sheet.

As in PowerPoint 2013, the Ribbon in PowerPoint 2016 has a flattened look that’s cleaner and less cluttered than in PowerPoint 2010 and 2007. The 2016 Ribbon is smaller than it was in PowerPoint 2013, the title bar now is now red rather than the previous white, and the text for the Ribbon tabs (File, Home, Insert and so on) is now a mix of upper- and lowercase rather than all caps. But it still works in the same way, and you’ll find most of the commands in the same locations as in PowerPoint 2013.